At-A-Glance Report Card Comments Organizer

June 9, 2012

At-A-Glance Report Card Comments Organizer

June 9, 2012

Ahhh…procrastination. It can be a true form of art. Instead of getting ahead and actually finishing report card comments, I am now creating an organizer to help keep report card comments organized and easier to utilize next year. It’s a gift I tell you.
But seriously, I had a little idea this morning that I think will be very helpful for me next year!! And I wanted to share it with my lovely friends–you!

Our school uses an online program to enter report card scores and comments. It’s a pretty easy system (and sure beats all those years of writing them by hand!). The comment part always takes me the longest of course. I tend to be really long-winded. I even have the comments down to a science by word count now, so I don’t run over and off of the page!
So, for comments, the trickiest parts tend to be Trimesters 2 and 3, since I have to refer back to what I wrote previously. I always keep Word documents labeled for each trimester, with the comments for each student. Once I have read, reread, and rereread, I copy and paste them to the online system. They look kind of like this, except with actual names and comments…
By Trimester 3, it is a bit of pain to go back and forth between two previous Word documents to see what I’ve written.
So I made a little At-A-Glance Report Card Comment Organizer. All I have to do now is take my previously-written comments and past them into the table like so…
Now I have a little reference sheet for each student and I can quickly look back to see what I’ve written in the past!
I’m thinking next year I will just type right into this organizer, then paste it into the online system.
I am sharing the template shown above, as well as one with four quarters. I really hope you can use one of them, though I know your thoughts are probably not on report card comments right now!!!
The files are in Powerpoint and you can type right into the tables. If you would like the same font, it is My Own Topher by Kevin and Amanda fonts. To type a student name, you will just need to add a text box. Here are the files…

And…do you have trimesters or quarters? Do you use a computer system for your report cards? Do you have to use certain comments that have been pre-selected (I’ve seen that somewhere before) or can you write what you would like for comments? I always love hearing how different schools do things! Thanks so much for visiting and talk to you again soon! 🙂


  • Pearlann66 June 9, 2012 at 10:04 pm

    Great Idea! I'm in FL and we do computerized report card sounds very similar to yours. I don't like that I can't see the whole thing in one shot either!
    Happy Summer!

  • Jill June 9, 2012 at 10:09 pm

    My report cards are printed on legal paper in a tiny font and include content-based tasks that the students are supposed to be doing. These tasks aren't lined up to our diocese standards or state standards, so that is fantastic. Plus there are approximately 30-40 behavioral things that I have to give them a 1, 2, or 3 on – 1 is needs work, 2 is developing normally, and 3 is proficient.

    There is no space for comments. So naturally I get a TON of emails and calls after I send home report cards since I can't explain anything that I wrote!

    But I can definitely use your form for my progress reports, which I created myself and I left room for my own comments. 🙂

    Marvelous Multiagers!

  • Stephanie @ 3rd Grade Thoughts June 9, 2012 at 10:16 pm

    Ooo, I likey! We have a computer system and we're on trimesters, so I am in the same boat as you. Obviously, the computer program was NOT designed by a teacher 🙂 This is a great tool, especially because we have conferences after report cards, so this is a nice, legible document I can read during those late-night meetings- why does the computer make the report card comment font so small?!

    Thanks a bunch!

    3rd Grade Thoughts

  • Miss W June 9, 2012 at 10:19 pm

    We have a computerized system and grade with O, S and N. Like you we can't go back and see previous marks, Thanks for sharing!

    ✪ Miss W

    Miss W Teaches

  • Katie June 9, 2012 at 11:21 pm

    I love this!!! We also use an online system. This will save me so much time. Thanks for sharing 🙂

    Dirty Hands and Lesson Plans

  • Liam June 9, 2012 at 11:25 pm

    This is a simple yet great idea! I will definitely sue something like this for my reports! Thanks!

    ✪ Liam ✪
    Twist of Liam

  • Mor Zrihen June 9, 2012 at 11:28 pm

    Now that is def. working SMART instead of hard!!!! These are super!!!! Thank you for sharing my friend 🙂 Happy Summer!

  • Brandi June 10, 2012 at 12:26 am

    This is great. Thanks for sharing. I finished comments Thursday night (we have trimesters) and was doing the flipping back and forth which took forward. Will definitely use this next year.

    Success in Second Grade

  • Jessica King June 10, 2012 at 12:35 am

    Thanks for sharing!

  • Elizabeth June 10, 2012 at 2:20 am

    You are always thinking up the smartest things ever!

  • Anonymous June 10, 2012 at 5:18 am

    I love your idea! I know this will sound picky, but a semester is half a year, so you can only have 2 of them. When you divvy the year into four parts, it is split into Quarters. Since you use trimesters, I'm sure you didn't think of that!

    • Kristen June 10, 2012 at 12:36 pm

      Yes, that's called rushing to make something, lol! I knew that too! We use trimesters, like you said. Anyhow, I altered it, thanks for being so nice about the mistake 🙂

  • Kellie June 10, 2012 at 12:06 pm

    AWESOME! Many Thanks 🙂

  • meadowt June 10, 2012 at 2:36 pm

    Awesome idea! Thanks for sharing.

  • Tori June 10, 2012 at 3:06 pm

    Great idea! So glad to have found you! Would love for you to stop by if you have a moment to my newbie blog 🙂

    Tori's Teacher Tips

  • Mrs. E June 10, 2012 at 3:21 pm

    I keep mine in a spreadsheet, but I like your organizer much better! Thank you for sharing!!

  • Anonymous June 10, 2012 at 3:53 pm

    For our online report cards we use school center and there is a report we can print that gives grades and comments for each student. Wondered if you had something like that and just didn't know it?

  • pcelibrarian June 10, 2012 at 3:54 pm

    For our online report cards we use school center and it has a report you can print out that has student grades and comments. I wondered if you had something like that and just didn't know it?

  • Sandra June 10, 2012 at 4:43 pm

    Thanks for this! I have to input grades from a computer and there is always too much clicking back and forth! 🙂
    This is perfect!
    I will use the quarter ones!
    ❤ Sandra
    Sweet Times in First

  • Sunny June 10, 2012 at 6:31 pm

    We are lucky that our (current) system DOES show previous comments above where we're going to write the new ones…but I still like this organizer. I like to do progress reports between report cards not only to CYA but also so parents are CONSTANTLY informed and these organizers will be awesome for that! Thanks for sharing!

  • Angie June 10, 2012 at 6:43 pm

    I love this idea! Our online gradebook has really general comments that aren't particularly helpful, so I type comments onto address labels and stick them onto the report card in the teacher comment section. I LOVE the idea of this organizer… That way I can print a second copy of labels, stick them onto each kid's comment organizer, and have them for easy reference. Thanks!!! 🙂

    The First Grade Scoop

  • homeschoolingmom June 10, 2012 at 11:07 pm

    Thank you!!! Thank you SO much!
    I was wondering how I would do my first "end of the year" homeschooling report.
    I love that I can tell what went on during our trimesters through out the year for each child.
    This is GREAT!


  • Lisa R. June 11, 2012 at 12:50 am

    Wow! Just when I think you couldn't be any more amazing than you already are…you prove me wrong!! This is so great & will keep me organized with comments. Perfect! Thank you so much! 🙂

    Learning Is Something to Treasure

  • Mrs. Blake June 12, 2012 at 5:54 am

    Hi Kristen,
    I've been a fan of your blog for like a year now, and this is such a handy idea that I felt compelled to comment instead of just lurk as usual. 😉 Our district has online report cards with comments to choose from for each instructional area. While the available comments range from specific to general, they are all super-lame and not very helpful. I find myself choosing a comment that comes sorta close to what I want to say, and then have to do this thing at the parent-teacher conference where I try to remember what I actually wanted to say instead of what the comment says. Like "Oh yah, this comment was what I used when I wanted to say blah blah blah." It's a total pain!
    Enter your nifty form! Now I can write down what I actually want to say on the form and file it in the child's folder with their report card so I have it available at conference time. I'm having a "Duh-O!" moment that it never occurred to me to do something like this before!
    You are BRILLIANT! And I love your blog. 🙂

  • Anonymous August 5, 2012 at 6:02 am

    Kristen –

    Wow, I've been on your blog for HOURS!! I keep telling myself I'll only look at one more link and then I am absolutely.positively going to bed. Alas.

    I've been teaching for 12 years now and have amassed quite a collection of report card comments. I ended up organizing them all in a table in Word. Much as someone said, there is what you want to say vs. what you actually do say. In the first column I have my tag word, and in the second column I have the actual text that goes into the comment section. For instance next to "handwriting" I have the following comment: "He needs to continue to work hard at making sure his handwriting is legible. What a difference extra time makes! I would like to see an improvement in the amount of effort he puts in to completing his daily assignments neatly and using neat handwriting. We are going to continue working on this.” I also use tags for the way I remember them. Okay, I'll admit it. I have a tag called "lazy." Of course I would *never* put that on a student's report card. So next to the tag I have "Johnny’s grades are not consistent with his abilities, and he is inconsistent in his efforts. When he applies himself, his work product is superb. Johnny needs to be more conscientious as he completes assignments. He should take his time, and make sure that he neatly completes the assignments."

    I do write individual comments for each student. Yet every year I've had at least one student who needs to work on handwriting, and I've found it convenient to have a well-written and thought out comment that's ready to use.

    Best wishes for a wonderful start of the school year to all! (And happily we don't have to start thinking about report card comments quite yet!) 😉

    Again, your blog is the BEST!!


  • homeschoolingmom February 17, 2013 at 1:21 pm

    Hi Kristen,
    I tried to download this again and it's not working right. (My other comp crashed & I need it.)
    Any thoughts?


  • Kim Wilke May 18, 2013 at 10:43 pm

    I laughed when I read your first few sentences. Because guess what I'm doing right this very minute… Reading your blog instead of doing my report cards, which were due yesterday! I've always done my comments in Word, but I think I like your side-by-side version better. I'm going to give it a whirl! Have there ever been any report card linkys that you know of? They are so painful for me to get through every trimester. And I keep thinking there has to be a better way!
    Thank you for the organizer!

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