Important Files Organization

December 30, 2010

Important Files Organization

December 30, 2010

Yesterday I said I would talk more about the organization of my important teacher documents. My files for different lessons and units are in drawers, but the important documents are kept in binders on my desk.

I have one binder specifically labeled “Important Documents” for anything that I need to keep close by.

The rest of the binders are primarily for organization of assessments and curriculum guidelines for each subject.

I dismantled our district’s Language Arts binder of assessments and separated it out so it would be easier to find each individual assessment.

Then I typed up colored charts for the different assessments, to make it easier to see the students’ results (since I teach newcomer ELL students, I get a range from pre-first grade to fifth grade skills). I put any charts I revised into the back covers of the binders, so I could find them easily when entering data.

I found some really cool pockets this summer that I added to the binders too. I have different categories, such as “To File”. This was in efforts to stop the mad piling I am so fond of doing! (and still find myself trying to do out of years of habit!!). Instead of piling the paperwork on my desk, I have made a concentrated effort to at least open the binder, file the paper in the folder, then sort it later. The pocket in the image to the right is handy for those many papers we get at the first staff meeting of the year.

Click here to download a set of labels (includes “To File”, “To Copy”, and “To Fill Out and Return”). Labels formatted to fit 2″ x 4″ stickers.

The labels were made with the font Annoying Kettle, which you can find at

Any other fans of binders out there?


  • Mrs. Garcia June 13, 2011 at 2:30 am

    Binders are my lifeline at school. I can't imagine organizing my lesson plans and resources without them. I currently organize my lesson plans and accompanying resources in binders by nine weeks.

    I also use binders to organize my sub materials and resources acquired from different staff developments.

  • edugatorh August 11, 2011 at 5:10 pm

    I know I'm a little late on finding this post, but I have a question for you. Are most of these binders housing originals to copy? For the ones labeled Reading Curriculum/Math Curriculum/etc., what do you have inside? Thanks!

  • Kristen August 11, 2011 at 10:46 pm

    hi edugatorh! Those binders held the GLE's for those subjects…I just condensed them to one binder recently though. I wish I was organized enough to have all of those originals ready but I am not!!! 🙂

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