Optimum Organization: a Scanning App!

June 1, 2013

Optimum Organization: a Scanning App!

June 1, 2013
Happy weekend everyone!! I am so excited to be hosting a new weekly linky party with my dear friend Elizabeth!

Would you like to join us? 
Here are the steps…

1. Write a blog post about one or both of the following:

An Organizational Idea
This can be something that you’ve used in the past that has worked well, or something you are developing this summer for next year. One idea is fine, as this will be a weekly linky party.
and/or
An Organizational Find
Share a find you scored when out and about shopping during the summer. Bins, binders, folders, containers…any of those items that make a huge difference in our classroom organization and management.

2. Grab a button for your blog post:

3. Link on up! You can join the party on Elizabeth’s blog or mine…it’s all the same party so come on over. We’ll be hosting each Saturday this summer!
4. The Fine Print! We do have a couple of rules for this linky, as shown below. Please note that any links that do not follow the rules will be deleted regrettably.
The purpose of this linky party is to provide new and veteran teachers a
chance to come together and share ideas on how to get organized for a
new school year.  Please join us and share your advice and expertise, but not links to products please. Please share new posts in which you are participating in the party, not links to older posts or labels on your blog. Thanks so much for your understanding!
We want everyone to feel welcome to participate! Don’t have a blog? Please stop by and leave comments each week sharing your tips with us…we can learn so much from each other! 🙂

Here is my Optimum Organization for the week…
 
Not trying to be dramatic or anything, but I really think my iPad has saved my life organizationally! I know I’ve told you about my gradebook app and how much I adore that. I take meeting notes on it now. I no longer lose important information. AND! It’s all in one place, which I just love.
I want to continue utilizing my iPad in the best way possible. My latest goal has been to reduce the paper clutter I have accumulated.
I started working towards this goal last month when I purchased a scanning app called Genius Scan+ (the green link will take you to the app store for more previews…there is also a free version if you would like to try it out).
This is a cool little app that lets you use your iPad as a document scanner (this isn’t a review, I purchased the app awhile back).
And it’s very easy to do…
Just open the app and take a picture of your document:
 (this is an old snowflake coloring page, just for an example)
Once you’ve taken the photo, you will see these orange lines:
You can drag these lines to select the document to have it scan just as you would like:
(this allows you to select the best parts of the document…like dragging it past that black copier line on the right hand side)
Once you have the document selected how you would like, you can hit the Use button on the bottom of the screen, then save the document:
You can save it in the documents section of Genius Scan+ itself, or choose from other options. I have been organizing and saving my scanned documents in Dropbox.
This is where the optimum organization part comes in for me! 
I have been saving documents from meetings with this app. So all of those awesome articles we get at our PLCs? The ones that I, ahem, misplace accidentally every so often (or very often, if I am to be completely honest with you)?
Well, thanks to this app, I have been scanning them, saving them in a folder, and then discarding the paperwork. I love this because it is reducing my paperwork clutter and I no longer lose any important papers…they are all right there in my iPad. I couldn’t be happier with this!
The only slight drawback to this app is the print quality. 
Since it is a photo scanned digitally, it does create a less high-quality document when you print it out. I don’t mind this however, since most of the documents I am scanning are for professional reading and I don’t need to print them. 
The other documents I am saving are older papers that don’t have such wonderful quality to begin with, so I’m fine with the print quality for these.
We are  in school for three more weeks and I am decluttering paperwork as I get cleaned up. Actually, I should say I am scanning and throwing out paperwork as I clean up. And that, my dear readers, is a wonderfully organized feeling!

Thanks for visiting and please feel free to link up and share your Optimum Organization for the week!

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24 Comments

  • Sarah Adams June 1, 2013 at 3:05 pm

    Wow! I want an iPad now. (Like I didn't before??) That is fantastic! I will have to look around on my iPhone to see if there are any scanning apps there. Scanning your PD notes is a brilliant idea. Thanks for sharing and hosting this linky party!

    Sarah
    Miss A's Kindergarten

  • First Grade Buddies June 1, 2013 at 3:31 pm

    We have a scanner app on our phones and LOVE it!! We have used it for so many things!! It is so handy in the classroom to remember projects and activities kiddos have completed. We love how you can use it to keep multiple pictures together in one file, then email it. We are sure it is even better to use on the iPad because of the bigger screen…like your idea to keep articles to read. It's a great idea!

    🙂 Tamra and Sarah
    First Grade Buddies

  • Miss B. June 1, 2013 at 3:33 pm

    I. love. this.! My goal this summer is to scan in all my files and put together a digital file cabinet vs. the disaster I have going on now. Thanks!! 🙂

    Real Teachers Learn

  • Exploring Elementary June 1, 2013 at 3:34 pm

    Oh I love that scanner app! What a great idea to use for meetings! I am SO tired of the paper clutter!

    Carmen Zeisler

    Exploring Elementary
    Fourth Grade

  • Courtney Bartlett June 1, 2013 at 3:43 pm

    Great idea Kristen! I'm definitely going to check this app out.

    Swimming into Second

  • Elizabeth June 1, 2013 at 4:08 pm

    We were just talking about this at school yesterday! We needed to scan something (and nobody's scanner is working properly because we just upgraded our computers and the scanners are no longer compatible). So, I suggested taking a picture with the iPad. But, the quality wasn't that great. I think this app would be a little better. It looks more crisp than just taking a photo. Going to check it out right now! Thanks for the perfect organizational tip 🙂

    Elizabeth

  • The Wild Rumpus June 1, 2013 at 4:46 pm

    This is AWESOME! I have a mile-high pile of papers that need to have something done with them, and this is a great option. I hate my file cabinet and have been trying to move to binders or toss things entirely. This is a great option for those things that I need, but don't need to be in a binder. I would love to get to the point where I don't even need those, but in terms of sharing with colleagues, I still need hard copies of some things. I have a long-term paperless goal, but I'm not there yet!

  • Corinna June 1, 2013 at 4:53 pm

    Thanks so much for sharing Kristen! I will be checking this out today!

    Aloha,
    Corinna

  • Brandi June 1, 2013 at 5:25 pm

    This is great for decluttering! That's one of my organizational goals this year too!

    Brandi
    Success in Second Grade

  • kheila dunkerly June 1, 2013 at 6:10 pm

    Thanks for sharing…going to check this out!
    Kheila
    Two Friends In First

  • Magic Mistakes and Mayhem June 1, 2013 at 9:45 pm

    Definitely getting this! Thanks for the post!

    x Serena x
    Magic Mistakes & Mayhem

  • Brandee Green June 1, 2013 at 10:08 pm

    Great idea…I have been looking for a good scanning app. It looks like you have done the leg work for me. Thanks! I'll check it out.
    Brandee @ Creating Lifelong Learners

  • Tamera Anne June 1, 2013 at 10:16 pm

    What a great idea! I've been scanning my files to get rid of paper and throwing them away but I've barely made a dent in my file cabinet! This will be SOOOOO much easier! THANK YOU FOR SHARING!

  • Raye June 1, 2013 at 10:44 pm

    Oh my word! That is the best app ever!! I am with everyone else, this app would definitely help me keep up with clutter! I would no longer need to keep paper copies of ANYTHING (even parent communications) because I could just scan them. Off to purchase!!

  • Everyone deServes to Learn June 3, 2013 at 1:05 am

    Love it! Thanks so much for sharing. We have google tablets at my school and I bet I could do the same thing with our document camera, no app needed. You just gave me a great idea!

    -Maria
    Everyone deServes to Learn

  • Molly June 3, 2013 at 2:45 am

    What a neat app! I've never heard of it before, but I definitely need to cut down some of my paper clutter! And I have the same problem with misplacing papers!! 🙂

    Molly

  • U of M June 3, 2013 at 1:48 pm

    How do you go about printing them once they are on the Ipad then if you need them? I really want to get rid of as much paper as possible this summer!

    Sarah

    • Kristen June 4, 2013 at 1:32 am

      Hi Sarah! I think I can access my Dropbox account on my computer and just print from there when needed. Still learning about it, but it's kind of fun to see all the paper go! Thanks for reading and commenting 🙂 🙂

    • There is an app that you can purchase for 9.99 that allows you to print from your ipad. Although, I believe it can only be done with a wireless printer. I could be wrong though.
      Jenea
      http://www.seedsofnoledge.blogspot.com

  • Collaboration Cuties June 3, 2013 at 6:02 pm

    Oh my. I'm not sure I can handle scanning all of my paperwork. It takes a good bit of time I'm sure. My problem is that I don't always look through my saved documents (like when I'm lesson planning) so I end up recreating stuff or just not using things because I never looked (because I just forget). I like this idea, though. Does it save as a jpeg?

    I definitely think it would be great to use for all of the fluff, I mean stuff, that we get from faculty meetings and staff development instead of it sitting in file folders or binders that we never look through again.

    :O)
    Amanda
    Collaboration Cuties

  • Ms.M June 4, 2013 at 2:20 am

    This is BRILLIANT. thank you for sharing lv.
    Mels

  • I was actually browsing cool ipad apps to help me with classroom organization and came across this app earlier today! The gears began turning for all the things I could use this app for. I did not think about all of the packets we get for professional development! What a great idea! I was thinking about scanning lessons by the 9 weeks. So that instead of having 4 binders full of the lessons that I used, I would have folders in dropbox. Then of course there is that handy app that allows you to print wirelessly from your ipad! Thanks for sharing!
    Jenea
    http://www.seedsofnoledge.blogspot.com

  • Matt Sutton June 6, 2013 at 1:53 am

    This is great. thanks for the app suggestion. It will be used.

    matt
    Digital: Divide & Conquer

  • U of M June 28, 2013 at 6:24 pm

    I think I am going to use the Dropbox idea. I have misc. worksheets from Mailbox and all types of things that I don't want in binders anymore.

  • Leave a Reply

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